Southwest Companies, Inc. is hiring a full-time Office Administrator to provide administrative support to ensure efficient operation of the office.
The scope of the Office Administrator position will include communicating via phone and email to fulfill administrative duties and make sure they are completed accurately and in a timely manner. Other duties and responsibilities will include the following:
Quickbooks knowledge (entering vendor invoices/invoicing customers)
Answering phone/ Taking Messages
Filing
Typing Quotes
Scanning & Email
Setting up new jobs
Prepare weekly meeting documents
Opening daily mail
Microsoft Word/Excel
Enter Credit Card receipts in QB
Reconciling green book
Filing
Scanning all receipts and invoices into a shared file
Opening New jobs in QB and in Shared file
Preparing the new job folders
Updating job sheet list
Faxing ( when needed)
Data entry of receipts/ invoices/ sub sheets
Emailing clients with reminders of past due invoices/ or letting them know about project updates
Keeping updated on all non-money estimate folders
Prepping all new customer folders
Making all labels for job folders / Mail labels
Preparing quotes, and change orders, or making new customer agreement
Watering office plants
Starting pay is $12 per hour, health benefits are available.
Southwest Companies, Inc. is a family owned and operated business serving commercial and industrial companies for over 30 years. We've been in business this long not only because our commitment to our customers, but because of our additional commitment to our employees.